Purchasing
How do I place an order?
For all purchase, reimbursement, and business meal requests, please fill out and sign the College Purchase / Reimbursement Request Form and submit it to Carrie Montana in The College of Liberal Arts and Sciences Business Office, [email protected].
The College Purchase / Reimbursement and Business Meal Form may be downloaded via the following link:
New suppliers
If you are using a new supplier not currently in our system, please provide us with the following information: supplier name, contact name, email, phone number, and justification for the new supplier. ASU will contact the supplier using the PaymentWorks registration system.
General office supplies and copier/printer paper are considered regular operating expenses and will continue to be ordered through the Dean’s Office front desk.
For business card orders, please go to the Forms and Links page and select The College Business Card Form.
Letterhead requests can be emailed to [email protected].
Reimbursements
If it is necessary for you to make a purchase using personal funds, please submit the scanned PDF version of both the paid and itemized receipts along with the completed Dean's Office Expense and Business Meals Form to the Business Office, [email protected].
Reimbursements of over $1,000 require additional approvals from the dean, vice president, and director of Arizona State University purchasing. These should be avoided by submitting your purchase requests through the Business Office.
For food reimbursements, please include an itemized receipt, a paid receipt, and a completed Dean's Office Expense and Business Meals Form with your request. Alcohol expenses will not be reimbursed as they are prohibited on ASU funds.
Travel
My ASU Trip (Concur Travel System):
- Create your trip in My ASU Trip/Concur before booking a flight or making hotel arrangements. All travel is documented electronically through My ASU Trip. Select Rebecca Magana as the Cost Center Manager on all travel requests and expense reports.
- Attach an email approval from your direct supervisor and/or any necessary director, chair, or dean for your travel request.
Payment Methods:
- Registration can be paid with a P-Card or personal funds. If requesting payment via P-Card, forward an invoice or registration link with all your registration information to Carrie Montana or Rebecca Magana to [email protected].
If you have questions, please contact Carrie Montana at [email protected] for assistance.
Forms
- Dean's Office Business Card Order Form
- Dean's Office Professional Development Request
- Dean's Office Travel Request
- Dean's Office Expense and Business Meal Form
- Workday Learning - Absence Management (requesting Time off vs. Leave of absence)
- Workday Learning – Entering and Approving Time in Workday
- Workday Learning - Entering Time in Workday as a student
- Payday and Payroll Calendars