The following links provide information on internal control practices related to various business areas. Consider the information provided in these links and build appropriate internal controls into your operations.
ASU policies and procedures
- Account Reconciliation
- Accounting Questions and Assistance (FIN 112)
- ASU policy and procedure manuals
- Business Meals, Food, and Related Expenses (FIN 420-02)
- Check employee Authorized Driver status in PeopleSoft
- Cost Center, Grant, and Project Manager Fiscal Responsibilities (FIN 201)
- Departmental Record Keeping (FIN 103)
- Financial Controls
- Guest Lecturers, Consultants, and Other Independent Contractors (FIN 421-01)
- Instructions for completing the Out of State Employee (OSE) Approval form
- Internal Audit and Advisory Services
- Payment of Awards or Incentives (FIN 420-04)
- Participant Payments (FIN 421-03)
- Phone Services Department Procedures (100)
- Prohibited Transactions (FIN 401-03)
- Purchasing Card Department Procedures (105)
- Payroll Reconciliation Best Practices
- Public Purpose - Business Purpose (FIN 119)
- Speaker Artist Performer agreements
- Spend Authorization - Cash Advance (FIN 403)
- Updated Food Handling Policies - Bringing Food Onto Campus
FMS
The Create Program Request task is now available for new program requests. Training can be found in Career Edge under "Career Edge FMS-Program Request - Learn Independent" and "FMS User Group Recording." You can also access the Create Program Request work instructions. If you have any questions, contact your Financial Services accountant.
A reminder: Everyone can enter the request task without needing a new role. Please do not request the 'Department Worktag Manager role' for approving new program requests. The Dean's office financial staff will handle approvals for our divisions with Carrie Montana as backup. Financial Services will deny role requests. New gift account requests are not part of this process and will continue as usual.
- Instructions to request a new program worktag.
- Request New Gift Form.
- Instructions to fill Request New Gift Form.
The College policies and procedures
- The College Budget Process Guide
- Hiring Procedures
- Faculty Interviewee Expense Transfer Request Procedure
- Chair/Director Interviewee Expense Transfer Request Procedure