The following links provide information on internal control practices related to various business areas. Consider the information provided in these links and build appropriate internal controls into your operations.
ASU policies and procedures
- Accounting Questions and Assistance (FIN 112)
- ASU policy and procedure manuals
- Business Meals, Food, and Related Expenses (FIN 420-02)
- Check employee Authorized Driver status in Workday
- Cost Center, Grant, and Project Manager Fiscal Responsibilities (FIN 201)
- Departmental Record Keeping (FIN 103)
- Financial Controls
- Guest Lecturers, Consultants, and Other Independent Contractors (FIN 421-01)
- Instructions for completing the Out of State Employee (OSE) Approval form
- Internal Audit and Advisory Services
- Payment of Awards or Incentives (FIN 420-04)
- Participant Payments (FIN 421-03)
- Payroll and Account Reconciliation Best Practices
- Phone Services Department Procedures (100)
- Prohibited Transactions (FIN 401-03)
- Purchasing Card Department Procedures (105)
- Payroll Reconciliation Best Practices
- Public Purpose - Business Purpose (FIN 119)
- Speaker Artist Performer agreements
- Spend Authorization - Cash Advance (FIN 403)
- Updated Food Handling Policies - Bringing Food Onto Campus
Speaker Agreements (SAP Forms)
Speakers, artists, and performers, including honorariums to speakers, artists, and performers
An honorarium payment is a nominal payment made by ASU as a token of appreciation, not required by the individual. Honorarium payments to service providers, anyone who is not a speaker, artist, or performer, require a purchase order.
- Purchases not requiring a purchase order
- Independent contractor determination checklist and instructions
- Pay without speaker, artist, performer approval
- Speakers, artists, performer agreements
Per the ASU Office of General Counsel’s (OGC) Contract Authority Chart, Deans must approve Speaker Agreements up to $20,000. Any Speaker Agreement exceeding $20,000 must be submitted to the Provost’s Office for review.
FMS
The Create Program Request task is now available for new program requests. Training can be found in Career Edge under "Workday Learning - Workday Financials (FMS) Create Program Request" and "FMS User Group Recording." You can also access the Create Program Request work instructions. If you have any questions, contact your Financial Services accountant.
A reminder: Everyone can enter the request task without needing a new role. Please do not request the 'Department Worktag Manager role' for approving new program requests. The Dean's office financial staff will handle approvals for our divisions with Carrie Montana as backup. Financial Services will deny role requests. New gift account requests are not part of this process and will continue as usual.
- Instructions to request a new program worktag.
- Request New Gift Form.
- Instructions to fill Request New Gift Form.