Review policies and procedures for budget changes and startup budgets.

Budget changes

State budget changes (Budget Adjustments)

All Budget Adjustments documents involving state accounts within The College of Liberal Arts and Sciences must be processed by your college dean Divisional Director, Fiscal and Business Operations. Please submit your request by email with any backup documentation to your appropriate Divisional Director. We will process the document and provide a copy to the unit.

Local budget changes (Budget Adjustments)

All Budget Adjustments documents modifying the pre-loaded budget on all budgeted local accounts within The College of Liberal Arts and Sciences must be processed by your college dean Divisional Director. Please submit your request by email with any backup documentation to your appropriate Divisional Director. We will process the document and provide a copy to the unit.

Startup

Startup worksheets for new hires and continuing faculty who still have startup funds available are to be sent to your The College of Liberal Arts and Sciences dean Divisional Director.

Startup budget profiles along with new startup worksheets will be sent to the financial administrator in the unit. This will include a list of new and ongoing commitments with current balance information.

Please anticipate that startup will once again be allocated in state funds with the exception of tuition remission. It is important to work with faculty on a continuous basis to manage these funds throughout the fiscal year.

All purchases must comply with Arizona State University policies and procedures and are university property. Please refer to the following link for updated information on purchasing policies.

University fund structure and program accounts

1. Recommended Fund Focused FIN Policies:

• FIN 111 – Charges to General Operating Funds
• FIN 206 – Administrative Services Charge
• FIN 401-03 – Prohibited Transaction (Refer to the P-Card Restricted List for more details.)

2. Fund usage guidelines- Fund Definitions and Transfer Restriction Matrix. 

3. For NLT accounts, refer to: https://cfo.asu.edu/general-purpose-fund-accounts.

4. For RST funds, review donor agreements with the department and/or ASUF: https://cfo.asu.edu/gift-only-information.

5. SIF funding is limited by the department-President's Office agreement.

6. IIA and RID funding are research-focused; see IIA FAQ.

All new Budget and Finance employees are required to complete the FMS related trainings in Career EDGE to become more familiar with certain aspects of the University fund structure.